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Sunday, 4 June 2017

Business plan: Zhuhai Speed International Logistic Co., Ltd

The business name shall be Zhuhai Speed International Logistic Co., Ltd. It will be a registered company based in Zhuhai City in China. The company will provide logistics services handling cargo handling and transportation for foreign companies operating within Zhuhai. The initial capital outlay of the business will be 200,000 CNY which will be sourced from the 5 main shareholders of the company. The operational strategy will emphasise on minimising operational costs and an appropriate pricing regime that will ensure that savings are passed on to the consumer in terms of lower pricing. The company’s projected areas of competence will be customer relationship management and innovation where the unique needs of the customer will be understood or projected and new services or service delivery approaches created to uniquely meet these needs. The goals of the company can be itemised as below:
  1. To achieve revenues of CNY 500,000 within 12 months
  2. To grow annual revenues by 60% per annum 
  3. To realise gross margins of at least 30% every year
  4. To increase the level of repeat customers to 60% of the total customers

Financial projections are that the company will be able to start making profits in the second year of operation; hence it should be attractive for short term investors intending to make returns within 3-5yrs of operation.

Zhuhai Speed International Logistic Co., Ltd will be a third party logistics provider. It will provide logistics support in transporting cargo into and out of China.

The business name shall be Zhuhai Speed International Logistic Co., Ltd and it shall be registered as a limited company. There shall be 5 principal partners who will invest in the company and own shares according to the amount invested.

The rationale for choosing the limited company as a business structure is that as a legal entity, the business will have the capacity to enter into contracts as well as the benefit of limited liability (Coate, 2007). As legal entities, companies can also raise funds with ease through sale of shares or acquisition of long and short term loans. These aspects of the business structure will be important for promoting the long term competitiveness of the business. The nature of the business is that it will be entering into contracts with leading clients and this will require that the business has the legal capacity to enter into contracts. 

Shareholders shall constitute the board of directors with only the CEO being involved in the daily operations of the business. Other workers in the company shall be employees to be hired when appropriate.

The vision of the company will be to be the leading provider of export/import cargo services in China.
This vision shall be achieved by focusing on providing swift and cost effective logistics services to foreign companies in China. The initial focus will be on Zhuhai after which expansion to other parts of China will be pursued.

The main areas of competence to be developed in the business will include innovation, customer relationship management, and operational excellence. A customised approach to service delivery shall be created based on the unique needs of the customers. This will be the result of an innovative approach to service delivery as well as effective customer relationship management aimed at understanding the unique needs of the clients.

The objectives of the company shall be as follows:
  1. To achieve revenues of CNY 500,000 within 12 months
  2. To grow annual revenues by 60% per annum  
  3. To realise gross margins of at least 30% every year
  4. To increase the level of repeat customers to 60% of the total customers

Defining the keys to success highlights the most important elements of the business concept; hence areas of emphasis in the course of running the organisation. In this business, the keys to success will be:
Customer relationship management capabilities: This will ensure that the organisation is able to understand the customer very well and be able to know how to uniquely satisfy their current and future needs.
Innovation: This will be manifested in the organisation being able to flexibly implement changes in service delivery approaches as well as introduce new services. Innovation shall be directional; conforming to the company’s understanding of its customers.
Cost effective operations: This will be the key to profitability where lean strategies shall be used to minimise the cost of operations. Minimising operating costs will help in realising greater margins and help in accumulating savings to be used for marketing and expansion of the business.  

The business shall be located near the Port of Zhuhai. This location will be strategic in coordinating operations with reference to goods transported by sea. It is also expected that companies interested in import/export based businesses and are located in Zhuhai city will be using the port services, hence the likelihood that they will easily be identified for purposes of direct marketing to them. 

1.6 Key roles in the company  
The business shall be presided over by the CEO who will be reporting to the board of directors. The main functions in the company shall be: marketing, operations, and financial management. T
While the functions have been clearly outlined, the initial workers at the company will be responsible for all operations within their departments and will only limit their contribution to management roles when the company grows and more employees are hired.

The company’s main operations shall be coordination of logistics on behalf of clients. The company will receive instructions on the goods that need to be transported into or out of the country. The company will be involved with the clearing processes involved in import and export and transport the cleared products to the premises of the importing clients. The reverse will be done for clients who are involved in exporting where the company will take charge of all legal processes involved in exporting and transport the products from the clients’ premises to the point of export.

The actual transportation service shall be outsourced to a third party transportation service provider. This business model will reduce the business risk associated with owning transport trucks and conducting own transportation services. In line with our goal of containing operation costs, in-house operations are likely to lead to high unit costs, especially where products have to be transported in small quantities. Subcontracting this element of operations to an independent transportation company makes it possible for such a company to put together large quantities for transportation at any point in time. This enables them to charge lower for their products.  However, this business model will be revised as the number of customers grow and the volume of products to be transported at any point in time increases.

Value to customers: The clients will be able to coordinate their logistics more effectively and at a lower price. Zhuhai Speed Logistics will seek to leverage on its handling of logistics for many clients to save on unit costs and pass this advantage on to the clients through low pricing.

The initial capital shall be at 200,000CNY. This will be raised from the contribution of the shareholders to the business whose shareholding will be determined by the amount of capital contributed. The target is to have 5 shareholders who shall also be directors exercising their authority through the board of directors. The company’s CEO shall be one of these shareholders.
The initial expenditures to be used shall be as follows:

Start-up Requirements
Start-up Expenses
 CNY
Legal expenses
3,000
Stationery, computers and others
14,000
Premise design
5,000
Expensed Equipment
12,000
Wages
36,000
Rent
20,000
Initial marketing
15,000
Total Start-up Expenses
105,000
Start-up Assets

Cash Required
40,000
Long-term Assets
25,000
Other Current Assets
30,000
Total Requirements
200,000

The intended sources of competitive advantage can be described as below:
Unique bonds with customers: This will be realised through a strategic approach to customer relationship management. With a unique bond and good understanding of the customer, the company will be able to accommodate current and future preferences.
Strategic and operational agility: This will be manifested in the organisation being able to conform to changing customer preferences and introducing services or delivery approaches that conform to these preferences. The goal will be to ensure that Zhuhai Speed Logistics is able to uniquely present solutions in a manner that is rare and difficult to replicate by competitors.
Unique knowledge management model: This will incorporate members of the supply chain for purposes of recommending to Zhuhai Speed Logistics to prospective clients they may have worked with in the past, or simply providing knowledge about potential customers to facilitate effective direct marketing.

The environmental analysis has been done focusing on both the industry and the macro environment as described in the sections below.

The macro environment is analysed using the PESTEL model which analyses factors that affect business from a multi-industry or economy-wide perspective. The factors gauged in the PESTEL model include: political, economic, social, technological, environmental, and legal factors. These are described as below.

The political/legal factors involve actions of government that impact political stability as well as laws that facilitate the running of businesses. With reference to China/Zhuhai city, the political-legal factors can be summarised as below:
FDI friendly environment: Through the actions of government (such as revision on legal provisions on shareholding and repatriation of profits), China’s attractiveness to FDI has been on the rise. This has increased the number of foreign companies operating in the country; hence higher demand for the third party logistics services.
Ease of processing permits: Ease of doing business is also facilitated by the improvement in the processing of operating permits which are regulated by the local authorities at the Zhuhai city. This makes it easy to start operations.
Labour laws: These restrict the ability of the business to perpetually employ temporary workers for more than 2yrs. This will impact the ability of the business to keep its operating costs low unless business models such as outsourcing of non-essential functions are done.

These factors apply to demand levels, economic performance in the economy, and spending power among others. These factors and their impact on the business are as follows:
Economic growth: The economic performance of China has been steadily growing in the past decade. Coupled with the fact that the last few years have seen recovery in the global economy, the trend can be said to be positive for business organisations/target clients. This leads to positive demand projections for Zhuhai Speed Logistics.

These factors mainly refer to consumer preferences. In the context of institutional clients, understanding market trends helps in anticipating their future needs. The constant change in market conditions and consumer preferences is an opportunity for highly innovative organisations to be the first to introduce the most innovative products and capture market share. Zhuhai Speed Logistics shall focus on exploiting its knowledge management capabilities to understand changing market trends and use them to offer their consumers the best services in the market.

Changes in technological advancements can be summarised as follows:
New media: This comprises of the social media which is becoming very central to communication in the market.
Data mining technologies: This is important for analysing information received from customers, transaction records, and the supply chain network.
Collectively, these technological developments play a role in facilitating market communications, knowledge management, fleet management, and implementation of an integrated logistics management system that could facilitate accuracy and effectiveness.

Zhuhai is a vibrant city in China characterised by a large population of foreign companies and third party logistics providers. These can be estimated into hundreds or organisations, meaning that even though demand would be high, the level of competition is also high. The number is high because even logistics providers not based in Zhuhai have the capacity to serve customers based in the city. The paragraphs below explain the level of competition based on the Porter’s five forces model which considers buyer power, supplier power, threat of substitutes, threat of entry, and market rivalry among current companies.

The buyers include companies that would need to import/export cargo. The buyers are many and it is unlikely that they’d come together to impose pricing. However, they tend to be well informed and would be expected to engage the services of competitors if offered better terms. They are also capable of backward integration by opting to coordinate their logistics instead of outsourcing. This raises buyer power substantially. Buyer power is therefore moderate.

Suppliers vary and could include providers of transportation services, office equipment and others. They are large in number and are therefore unlikely to come together to influence pricing. Besides, the industry players can easily integrate backwards by purchasing trucks and overseeing their own transportation. Supplier power can be assessed as moderate.

Entry is made easier by the existence of low legal barriers to entry. However, the competitive environment is quite difficult to penetrate with clear market leaders being in place. This means that even though there are no legal barriers, most potential clients are already customers of some logistics companies hence it is difficult to penetrate the market. The threat of entry is therefore moderate.

Substitutes would include companies integrating backwards to handle their own logistics. Even though they outsource in the interest of saving costs and efficiency, they could easily take up this function for purposes of gaining control over the processes. Overall threat of substitutes can be said to be moderate.

The industry is characterised by hundreds of logistics companies. Some of them are multinationals with offices in many countries around the world including DHL and American Express. They have a clear advantage in that they can facilitate import and export to most parts of the world without having to coordinate with other industry players. However, the majority of industry players are relatively small and tend to work on collaborative arrangements with rivals to provide reliable services in the market. Even though there is a sense of diversification, services tend to be quite similar and the pricing is also quite similar. This homogeneity raises the level of market rivalry which can be rated as being high.

The main rivals and their strengths and weaknesses are as listed briefly in the table below:
DHL International GmbH
Strengths
- Strong international network
- Strong brand name
- Diversified services
Weaknesses
- Standardised/bureaucratic service delivery approach
American Express
Strengths
- Strong global presence
- Fair pricing when compared to DHL
- Well-known brand
Weaknesses
- Office at Zhuhai is elementary and not actively involved in marketing
Vanguard Logistics Services (Zhuhai)
Strengths
- Has a regional presence with links in Hong Kong
- Strong presence in Zhuhai with active marketing offices
- Low pricing
Weaknesses
- Little presence in markets other than Hong Kong
Nam Kwong Logistics Co., Ltd
Strengths
- It has an efficient transportation service with fleets of trucks to facilitate delivery
- A strong brand, especially in China and Hong Kong
Weaknesses
- Low flexibility in conforming to customer needs
Sources: JCtrans Logistics Network, 2014; HSBC, 2013; Fung Group, 2013 Cui, Su and Hertz, 2012; American Express China, 2015; DHL Guide China, 2015; Nam Kwong Logistics Co., Ltd, 2015; Vanguard Logistics Services (Zhuhai) Limited, 2015

 The opportunities and threats identified in the external environment are as follows:
Opportunities
- Friendly legal infrastructure making it easy to invest
- A thriving economy increasing demand for industry services
- Technological advancements facilitating marketing and operational excellence
Threats
- Large number of competitors including multinationals
- Threat of backward integration by client organisations

3. Zhuhai Speed Logistics’ competitive strategies
The target customers will be business organisations that owned or run by foreigners. Due to their contact with international markets, they are highly likely to either procure supplies or sell products to international markets. This makes it likely that they’d demand for import/export logistics services.
However, these foreign companies are likely to be affiliated to global logistics providers which have a weak presence in Zhuhai with some like DHL only running basic operations. Zhuhai Speed Logistics will seek to gain these customers by being keen to understand their unique needs and offer services that meet such needs. They are also likely to be attracted by the need to maintain healthy relations with a company that uniquely understands Zhuhai and is flexible in its operations.
The number of target customers can be estimated at 5,000 companies. Zhuhai Speed Logistics will target to have a market share of 5% of these in the first year and aim at growing this market share by 10% annually for the next 3 years.

The main benefits to be offered to the market will be customised services, competitive pricing, and value addition. The company will be offering speed, efficiency, and cost saving. The focus of the business will primarily be based on the need to maintain an innovative approach to service delivery and ensure that services provided satisfy the unique needs of the customers. An operational model that accommodates complex operations conforming to the needs of a wide range of customers shall be developed. This shall be captured in the unique selling proposition “Tap your potential with Zhuhai Speed Logistics”.

Flexibility of services: This will be achieved by being innovative and being ready to conform to unique customer needs. The customers will be involved in the design of the actual service and delivery approach to help in expectations management and boost satisfaction.
Suitable location: Being placed close to the Port of Zhuhai makes it easy to identify customers who import or export products. It is also expected that the providers of similar services will be clustered around the port and this would make it easier to identify suitable suppliers for transportation services, besides making it easy for them to price lower as a result of being able to put together many orders.
Pricing strategies: The business shall use the cost-leadership strategy where cost of operations is minimised to facilitate low pricing. A cost-plus strategy shall be used where the organisation will be seeking to minimise operation costs and passing the savings made to the customers in terms of low pricing. This will attract organisations that are keen on minimising their cost of operation while running efficiently.
Promotion strategy: The dominant marketing approach shall be through direct marketing which will be done in person, mail, and through participation in tenders. Greater emphasis will be on customer relationship management aimed at understanding the unique needs of the customers, anticipating future needs, and modifying services and service delivery approach to uniquely meet these needs.

Sources of funds: The sources of funds shall include shareholders’ capital to be contributed by each of the shareholders. A total of CNY 200, 000 shall be raised as capital.
The business shall also be at liberty to take loans from financial institutions wherever possible. This will especially be in regards to overdraft provisions to help the company overcome short term cash flow deficits and ensure that operations are not interrupted by lack of funds.
The company shall also capitalise on credit terms with its suppliers to minimise the need for immediate cash. This will help to ensure that liquidity of the company is maintained.

The initial costs will be as contained in the table below:
Start-up Requirements
Start-up Expenses
 CNY
Legal expenses
3,000
Stationery, computers and others
14,000
Premise design
5,000
Expensed Equipment
12,000
Wages
36,000
Rent
20,000
Initial marketing
15,000
Total Start-up Expenses
105,000
Start-up Assets

Cash Required
40,000
Long-term Assets
25,000
Other Current Assets
30,000
Total Requirements
200,000

Revenue model:
The main source of revenues shall be fees charged from the services offered to the customers. The pricing model shall be based on both mark-up calculations and considerations of the average market prices with emphasis on pricing lower than the main competitors. The projections for cash flow and profits are as below:


Projected Cash Flow Statement

Year 1
Year 2
Year 3
Fees chargeable from operations
¥260,000.00
¥416,000.00
¥665,600.00
Other revenues
¥0.00
¥0.00
¥0.00
Sale of assets
¥0.00
¥0.00
¥0.00
Subtotal Cash from Operations
¥260,000.00
¥416,000.00
¥665,600.00
Additional Cash Received



Sales Tax, VAT, HST/GST Received
¥0.00
¥0.00
¥0.00
New Current Borrowing
¥0.00
¥0.00
¥0.00
New Other Liabilities (interest-free)
¥0.00
¥0.00
¥0.00
New Long-term Liabilities
¥0.00
¥0.00
¥0.00
Sales of Other Current Assets
¥0.00
¥0.00
¥0.00
Sales of Long-term Assets
¥0.00
¥0.00
¥0.00
New Investment Received
¥0.00
¥0.00
¥0.00
Subtotal Cash Received
¥260,000.00
¥416,000.00
¥665,600.00
Expenditures
Year 1
Year 2
Year 3
Expenditures from Operations



Cash Spending
¥112,000.00
¥120,000.00
¥140,000.00
Bill Payments
¥85,000.00
¥120,000.00
¥150,000.00
Subtotal Spent on Operations
¥197,000.00
¥240,000.00
¥290,000.00
Additional Cash Spent
¥0.00
¥30,000.00
¥60,000.00
Principal Repayment of Current Borrowing
¥0.00
¥0.00
¥0.00
Other Liabilities Principal Repayment
¥0.00
¥0.00
¥0.00
Long-term Liabilities Principal Repayment
¥0.00
¥0.00
¥0.00
Purchase Other Current Assets
¥30,000.00
¥45,000.00
¥85,000.00
Purchase Long-term Assets
¥24,000.00
¥90,000.00
¥210,000.00
Dividends
¥0.00
¥0.00
¥0.00
Subtotal Cash Spent
¥251,000.00
¥405,000.00
¥645,000.00
Net Cash Flow
¥9,000.00
¥11,000.00
¥20,600.00
Cash Balance
¥9,000.00
¥20,000.00
¥40,600.00

The liquidity position of the company is expected to improve with time. This indicates improved profitability and also the need to ensure that better investment strategies are implemented to have more cash go into investment instead of just being help in form of cash.

The projected profit and loss statement for the three years is as below:
Projected Profit and Loss

Year 1
Year 2
Year 3
Sales
¥260,000.00
¥416,000.00
¥665,600.00
Direct Cost of Sales
¥60,000.00
¥100,000.00
¥120,000.00
Other expenses
¥12,000.00
¥20,000.00
¥22,000.00
Total Cost of Sales
¥72,000.00
¥120,000.00
¥142,000.00
Gross Margin
¥188,000.00
¥296,000.00
¥523,600.00
Gross Margin %
72.31%
71.15%
78.67%
Expenses



Payroll
¥85,000.00
¥90,000.00
¥100,000.00
Sales and Marketing and Other Expenses
¥25,000.00
¥40,000.00
¥55,000.00
Depreciation
¥3,600.00
¥17,100.00
¥48,600.00
Utilities
¥85,000.00
¥120,000.00
¥150,000.00
Payroll Taxes
¥17,000.00
¥18,000.00
¥15,000.00
Other
¥0.00
¥0.00
¥0.00
Total Operating Expenses
¥215,600.00
¥285,100.00
¥368,600.00
Profit Before Interest and Taxes
-¥27,600.00
¥10,900.00
¥155,000.00
EBITDA
-¥27,600.00
¥10,900.00
¥155,000.00
Interest Expense
¥0.00
¥0.00
¥0.00
Taxes Incurred
¥0.00
-¥2,180.00
¥31,000.00
Net Profit
-¥27,600.00
¥13,080.00
¥124,000.00
Net Profit/Sales
-10.62%
3.14%
18.63%

The projection above indicates that the company will start having profits in the second year of operations. The implication is that investors should be patient and not expect to draw any drawings from the company for a period not less than 2 years.

Projected balance sheet
The projected balance sheet for the first 3 years is as below:
Table 4.3 Projected balance sheet
Projected Balance Sheet

Year 1
Year 2
Year 3
Assets



Current Assets



Cash
¥9,000.00
¥20,000.00
¥40,600.00
Inventory
¥12,000.00
¥15,000.00
¥20,000.00
Other Current Assets
¥5,000.00
¥8,000.00
¥10,000.00
Total Current Assets
¥26,000.00
¥43,000.00
¥70,600.00
Long-term Assets



Long-term Assets
¥24,000.00
¥90,000.00
¥210,000.00
Accumulated Depreciation
-¥3,600.00
-¥17,100.00
-¥48,600.00
Total Long-term Assets
¥20,400.00
¥72,900.00
¥161,400.00
Total Assets
¥46,400.00
¥115,900.00
¥232,000.00
Liabilities and Capital
Year 1
Year 2
Year 3
Current Liabilities



Accounts Payable
¥32,000.00
¥40,000.00
¥47,000.00
Current Borrowing
¥0.00
¥0.00
¥0.00
Other Current Liabilities
¥0.00
¥0.00
¥0.00
Subtotal Current Liabilities
¥32,000.00
¥40,000.00
¥47,000.00
Long-term Liabilities
¥15,000.00
¥30,000.00
¥75,000.00
Total Liabilities
¥47,000.00
¥70,000.00
¥122,000.00
Paid-in Capital
¥200,000.00
¥200,000.00
¥200,000.00
Retained Earnings
-¥47,600.00
-¥24,100.00
-¥12,000.00
Earnings
-¥27,600.00
¥13,080.00
¥124,000.00
Total Capital
-¥600.00
¥45,900.00
¥110,000.00
Total Liabilities and Capital
¥46,400.00
¥115,900.00
¥232,000.00
Net Worth
-¥600.00
¥45,900.00
¥110,000.00

At this point, it is difficult to estimate average expenditure/revenue per customer. The break even analysis will therefore be based on revenues. The formula used is:
TFC/(c/s ratio)
Where: 1. TFC = Total fixed cost
            2. c/s ration: Contribution or Gross Margin / sales
In this case, the TFC = 215,600
The gross margin = 188,000
Sales = 260,000
Break-even point = TFC /Contribution margin
The contribution margin = Gross Margin / sales = 188,000/260,000 = 0.72
The Break-even point = 215,600/0.72 =    1,122,168.28 = 299,445.

The break-even point is CNY 299,445. This means that profitability will only be reached where the sales reach this amount. From the sales projections in the section above, this point is to be reached in the second year since sales projections for year 1 are at CNY 260,000 and CN 416,000 for year 2.


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